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nshd:induction [30/08/2018 @ 11:04] – [Data Security Induction] adammoore | nshd:induction [12/02/2020 @ 09:12] – adammoore | ||
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==== Data Security Induction ==== | ==== Data Security Induction ==== | ||
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+ | ===New Users=== | ||
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In order to access NSHD data, a security induction must be completed. This is to ensure that recipients understand the principles of secure data management and are aware of current legislation in this area. | In order to access NSHD data, a security induction must be completed. This is to ensure that recipients understand the principles of secure data management and are aware of current legislation in this area. | ||
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Users will need to {{https:// | Users will need to {{https:// | ||
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+ | **Please note** that non-UK applicants may need to pay a fee to access the training module. This should be accounted for if your data request is part of a grant application. | ||
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- | Once the assessment has been passed, please [[mrclha.swiftinfo@ucl.ac.uk|send us]] a scanned copy of the certificate or your activity log to confirm this. | + | Once the assessment has been passed, please [[mrclha.swiftinfo@ucl.ac.uk|send us]] a scanned copy of the completion |
If you have already completed the Data Security Awareness training module (or an equivalent) in the past 12 months, please scan and send the certificate of completion. | If you have already completed the Data Security Awareness training module (or an equivalent) in the past 12 months, please scan and send the certificate of completion. | ||
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+ | {{nshd: | ||
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+ | ---- | ||
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+ | All UCL researchers with continuing access to study data are required to undertake annual training in Information Governance. For UCL staff this can be arranged [[https:// | ||
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+ | Non-UCL staff who require continued access to NSHD datasets should also undertake similar training annually. | ||
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+ | **In addition you must be aware of and agree to the following restrictions that apply to NSHD data:** | ||
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+ | - You must only store NSHD data inside secure University/ | ||
+ | - Specifically you must not: | ||
+ | - Take NSHD data home (or off to conferences etc.) on laptops or other portable devices | ||
+ | - Store on publicly accessible computers or file systems | ||
+ | - Store under other peoples' | ||
+ | - NSHD data must not be communicated to or from the LHA using any unencrypted media | ||
+ | - Media includes laptops, portable hard drives, USB memory sticks, DVDs, mobile phones, etc. etc. | ||
+ | - Only tested encryption products may be used to transport NSHD data. | ||
+ | - We generally encode NSHD datasets using AES 256 bit encryption before we send it to you. | ||
+ | - If in any doubt contact the LHA (([[mrclha.swiftinfo@ucl.ac.uk|LHA]] or [[philip.curran@ucl.ac.uk|Head of Data Services]])) | ||
+ | - If any NSHD data is lost or is put in a situation where it may be disclosed to unauthorised people, you must immediately: | ||
+ | - Notify the LHA Director (Prof. Chaturvedi) and/or | ||
+ | - Notify the LHA Head of Data Services (Phil Curran) | ||
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+ | **Signing an [[nshd: | ||
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