Differences
This shows you the differences between two versions of the page.
Both sides previous revision Previous revision Next revision | Previous revision | ||
nshd:induction [18/09/2018 @ 09:51] – [Data Security Induction] adammoore | nshd:induction [02/12/2022 @ 16:12] (current) – created nmpo | ||
---|---|---|---|
Line 1: | Line 1: | ||
- | [[:wiki:Home|{{wiki:MRC-LHA-header-graphic.png}}]] | + | ==== Check list ==== |
+ | |||
+ | In order to access NSHD data, you need to make sure the following are completed: | ||
+ | - Data Security Training (Existing users need to have completed the training in the last 12 months) | ||
+ | - Confidentiality Form (Only needed on first application to the NSHD) | ||
+ | - [[nshd:dsagreement|Data Sharing Agreement]] (Only applicable for institutions with no prior data sharing with the NSHD) | ||
+ | |||
+ | Once these have been completed, please upload your documents to: [[https:// | ||
- | ==== Data Security Induction ==== | ||
---- | ---- | ||
+ | |||
+ | ==== Data Security Training ==== | ||
===New Users=== | ===New Users=== | ||
- | In order to access NSHD data, a security | + | In order to access NSHD data, security |
+ | * {{https:// | ||
- | The induction consists of undertaking the {{https:// | + | If not already registered, users will need to register for an e-LfH learning |
- | + | | |
- | Users will need to {{https:// | + | \\ \\ |
+ | **Please note** that non-UK applicants may need to pay a fee to access the training module. This should be accounted | ||
\\ \\ | \\ \\ | ||
- | Once the assessment has been passed, please [[mrclha.swiftinfo@ucl.ac.uk|send us]] a scanned copy of the completion certificate or a screen shot of your activity log or assessment score (see example below) to confirm this. | + | Once the assessment has been passed, please [[https:// |
- | If you have already completed the Data Security Awareness training module (or an equivalent) in the past 12 months, please | + | If you have already completed the Data Security Awareness training module (or an equivalent) in the past 12 months, please |
\\ \\ | \\ \\ | ||
- | {{nshd: | + | {{nshd: |
\\ | \\ | ||
- | ---- | + | |
| | ||
- | All UCL researchers | + | All researchers |
+ | * [[https:// | ||
- | Non-UCL staff who require continued access to NSHD datasets should also undertake similar training annually. | + | ---- |
- | \\ | + | |
- | \\ | + | ==== Confidentiality Form ==== |
- | **In addition | + | |
+ | The following text is from the PDF version of the form. Please download and complete the form: | ||
+ | * {{ : | ||
+ | |||
+ | Once completed, please upload the forms to [[https:// | ||
+ | \\ | ||
+ | \\ | ||
+ | Remember that a Data Sharing Agreement must be in place between your research institution and the LHA and you must sign and return a Confidentiality Form before any data extracts can be provided to you. | ||
+ | \\ | ||
+ | |||
+ | ---- | ||
+ | |||
+ | The MRC Unit for Lifelong Health and Ageing at UCL (LHA) runs the MRC National Survey | ||
+ | has been signed with UCL regarding your access to the data. This form lists the main conditions | ||
+ | \\ | ||
+ | - The LHA must approve data access for all individuals. You may not allow data files or descriptions of the data to be accessible by anyone not mentioned in the legal agreement. | ||
+ | - Any articles or other output produced by you must not enable the identify of individuals to be ascertained and must not contain tables where the risk of re- identification is unacceptable, | ||
+ | - All NSHD data files must be stored on secure file systems maintained by your organisation. This specifically prohibits the storage of NSHD data on portable digital storage devices such as laptops, memory sticks, or other portable media. Any loss or threat to the disclosure of NSHD data must be reported to the LHA Director or LHA Head of Data Services within 24 hours. | ||
+ | - The original respondent identifiers are excluded from all data sets supplied to you. However, where it is necessary to obtain details from forms or other data for individual members, we can provide the identifiers for specific records to allow information to be retrieved and linked. Original respondent identifiers can only be kept on our premises and must remain in complete confidence. | ||
+ | \\ | ||
+ | The LHA must be informed of papers in press and sent a full reference when the paper | ||
+ | is published. This information should be sent to MRCLHA.Swiftinfo@ucl.ac.uk. | ||
+ | Publications using NSHD data are expected to be open access and NSHD DOIs should | ||
+ | be referenced in all publications. See http:// | ||
+ | identifiers/ | ||
+ | ---- | ||
- | - You must only store NSHD data inside secure University/ | ||
- | - Specifically you must not: | ||
- | - Take NSHD data home (or off to conferences etc.) on laptops or other portable devices | ||
- | - Store on publicly accessible computers or file systems | ||
- | - Store under other peoples' | ||
- | - NSHD data must not be communicated to or from the LHA using any unencrypted media | ||
- | - Media includes laptops, portable hard drives, USB memory sticks, DVDs, mobile phones, etc. etc. | ||
- | - Only tested encryption products may be used to transport NSHD data. | ||
- | - We generally encode NSHD datasets using AES 256 bit encryption before we send it to you. | ||
- | - If in any doubt contact the LHA (([[mrclha.swiftinfo@ucl.ac.uk|LHA]] or [[philip.curran@ucl.ac.uk|Head of Data Services]])) | ||
- | - If any NSHD data is lost or is put in a situation where it may be disclosed to unauthorised people, you must immediately: | ||
- | - Notify the LHA Director (Prof. Chaturvedi) and/or | ||
- | - Notify the LHA Head of Data Services (Phil Curran) | ||
- | \\ | ||
- | **Signing an [[nshd: | ||