nshd:induction

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nshd:induction [02/09/2022 @ 16:19] – nmponshd:induction [02/12/2022 @ 15:43] – removed nmpo
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-==== Data Security Induction ==== 
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-===New Users=== 
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-In order to access NSHD data, a security induction must be completed. This is to ensure that recipients understand the principles of secure data management and are aware of current legislation in this area. 
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-The induction consists of undertaking the {{https://www.e-lfh.org.uk/programmes/data-security-awareness|NHS Data Security Awareness Level 1}} e-learning course and successfully completing the accompanying assessment. 
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-Users will need to {{https://portal.e-lfh.org.uk/Register|register}} for an e-LfH learning account with their academic email address if they are not already registered. 
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-**Please note** that non-UK applicants may need to pay a fee to access the training module. This should be accounted for if your data request is part of a grant application. 
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-Once the assessment has been passed, please [[mrclha.swiftinfo@ucl.ac.uk|send us]] a scanned copy of the completion certificate or a screen shot of your activity log or assessment score (see example below) to confirm this.  
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-If you have already completed the Data Security Awareness training module (or an equivalent) in the past 12 months, please scan and send the certificate of completion. 
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-{{nshd:complete_assessment.png| Example completed assessment form}}   
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- ===Existing Users=== 
-All UCL researchers with continuing access to study data are required to undertake annual training in Information Governance. For UCL staff this can be arranged [[https://www.ucl.ac.uk/isd/itforslms/services/handling-sens-data/training-and-awareness | here]].   
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-Non-UCL staff who require continued access to NSHD datasets should also undertake similar training annually.  
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-**In addition you must be aware of and agree to the following restrictions that apply to NSHD data:** 
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-  - You must only store NSHD data inside secure University/Organisation networks (with protected LANs, firewalls, file system ACLs etc). 
-  - Specifically you must not: 
-      - Take NSHD data home (or off to conferences etc.) on laptops or other portable devices 
-      - Store on publicly accessible computers or file systems 
-      - Store under other peoples' computer accounts  
-  - NSHD data must not be communicated to or from the LHA using any unencrypted media 
-    - Media includes laptops, portable hard drives, USB memory sticks, DVDs, mobile phones, etc. etc. 
-  - Only tested encryption products may be used to transport NSHD data. 
-    - We generally encode NSHD datasets using AES 256 bit encryption before we send it to you. 
-    - If in any doubt contact the LHA (([[mrclha.swiftinfo@ucl.ac.uk|LHA]] or [[philip.curran@ucl.ac.uk|Head of Data Services]])) 
-  - If any NSHD data is lost or is put in a situation where it may be disclosed to unauthorised people, you must immediately: 
-    - Notify the LHA Director (Prof. Chaturvedi) and/or 
-    - Notify the LHA Head of Data Services (Phil Curran)  
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-**Signing an [[nshd:confform|NSHD Confidentiality Form]] indicates your acceptance of the above conditions.**  If you have any further questions, please [[mrclha.swiftinfo@ucl.ac.uk|contact us]]. 
  
  • nshd/induction.txt
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